Purchase requests and approvals
Requests that go to the right person for approval before an order is placed.
Buy what you need, from the vendors you trust, in one place.
We set up Odoo purchase so requests, orders, vendor prices and bills sit in one system, and everyone can see what is on its way.
How it works
List vendors and products
We import your vendors, the products you buy and the prices you pay.
Set approval rules
We agree who can order and who approves larger orders.
Create the first orders
We place real orders with your team so the flow is tested end to end.
Receive and match bills
We set up receipts and bill matching with your accountant in mind.
Train your buyers
Your buyers practise requests, orders and receipts.
Go live and support
We stay close while the first weeks of real orders go through.
Who this is for
Owners and buyers who place orders by email or spreadsheet and chase vendors by phone.
The problem
Orders are lost in inboxes, prices differ between vendors, and nobody can see what is on its way.
What you get
Purchase orders
Orders created in Odoo and sent to vendors from the same place.
Vendor records and prices
Vendor details, price lists and lead times kept on each product.
Receipts matched to orders
Goods received are checked against what was ordered.
Vendor bills
Bills checked against orders and receipts before they are paid.
Good fit if
Odoo purchase helps when buying is managed by hand:
- Purchase orders are sent by email or kept in spreadsheets.
- You buy the same items from more than one vendor.
- Bills arrive that nobody can match to an order.
- You want orders above a set amount to need approval.
Common questions
Can orders need approval?
Yes. Orders can require approval, for example above an amount you choose, before they go to the vendor.
Can we keep price lists for each vendor?
Yes. Each product can carry vendor prices and lead times, and Odoo uses them when it proposes an order.
Are vendor bills matched to what we received?
Yes. Bills can be checked against the order and the receipt, so you pay for what actually arrived.